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September 12, 2005

PDF Version (50.27 KB)

Meeting of the Board of Supervisors at their office, 200 E. Bridge St., Elkader, IA.

Present:  Robert Walke, Neil Meyer, Larry Gibbs

Rafe Koopman, County Engineer, was present to discuss Work Rules and Policies for Clayton County Secondary Road and Roadside Management departments and a Substance Abuse Policy for Clayton County Secondary Road and Roadside Management departments. Motion by Walke, seconded by Gibbs, to amend and readopt the Work Rules and Policies that were adopted and effective October 1, 2001 and also to adopt the Substance Abuse Policy both to be effective October 1, 2005, for Secondary Road and Road Management departments.

WORK RULES and POLICIES

CLAYTON COUNTY SECONDARY ROAD AND ROADSIDE MANAGEMENT DEPTS.

Effective October 1, 2001

Readopted by the Board of Supervisors Effective October 1, 2005

Work rules are defined as rules drafted by the County Secondary Road and Roadside Management Department to provide guidelines for personal conduct for all employees. Work rules apply to matters arising from employment with the Department, which have a bearing on an employee’s ability to be effective in their job.
 

Disciplinary action may be taken for violation of any of the rules outlined below, up to and including immediately discharged for the first offense violations.
 

1. Warning
2. Suspension (3 to 5 days – notice to be given in writing)
3. Discharge (notice to be given in writing)
 

WARNING NOTICES SHALL REMAIN IN EFFECT FOR A PERIOD OF TWELVE (12) MONTHS FROM THE DATE OF THE VIOLATION. HOWEVER, ALL PAST WARNINGS AND SUSPENSIONS WILL REMAIN A PART OF THE EMPLOYEES FILE.
 

WORK RULES AND POLICIES
 

I. Work Performance

1. Insubordination, disobedience, negligence and inattention or failure to follow and observe motor vehicle laws.

2. Failure or refusal to follow reasonable written or oral instructions of supervisory personnel or to carry our work assignments.

3. Neglecting job duties and responsibilities, carelessness.

4. Loafing, loitering, sleeping or engaging in personal business while on duty.

5. Failure to observe or follow safety rules and practices including the use of protective equipment and clothing, or in the safe operation of vehicles and equipment.

6. Failure to immediately report all accidents or injuries, which occur during working hours, or while in the performance of assigned duties.

7. Employees may not report to work earlier than 30 minutes before or stay on the County property later than 15 minutes after the end of the work day/shift unless on official County authorized business.

8. Employees shall not take time away from work to conduct union business during paid work hours: i.e., solicitation for membership, investigations of alleged grievances; discussions of any sort involving union related matters.

9. All employees are subject to twenty-four (24) hour on call work schedule except those employees on approved leave.

10. Employees shall not return to any County shop earlier than twenty (20) minutes prior to the end of the work day/shift to fuel or check their vehicle without the permission of their supervisors. If employee returns to shop with permission employee shall find work, i.e., sweep shop, clean rest room, pickup tools, equipment maintenance, etc or supervisors shall issue appropriate disciplinary action as noted above.

11. Employees shall not conduct private business or receive phone call for private business during working hours. The employee may use their break or noontime for private business provided this does not extend past break and noontime limits.

II. Attendance and Punctuality

1. Failure to report promptly at the starting time, leaving before the scheduled quitting time, or failure to timely notify the proper authority of impending absence or tardiness prior to designated starting time.

2. Employee’s immediate supervisor (foreman) must be notified before any absence from work is authorized. One day absence without authorization will not be paid under any authorization leave plan. Two consecutive workdays absence without written authorization shall be considered an automatic resignation.

3. Unexcused or excessive absenteeism.

4. Abuse of sick leave privileges. Use of sick leave shall be deemed abusive under the following circumstance:
   
   A. Consistent use of one or two days per month for more than six months consecutively, especially if these days off are normally near the beginning or end of a work week (i.e. Monday or Friday)
   B. Historically maintaining a sick leave balance of less than five days through use of short one or two day absences.

5. Employees terminating their employment with the Employer must give a two (2) week notice prior to the date of departure or employees will lose any unused benefits.

6. Failure to observe the time limits for meal periods or breaks.

7. Leaving the place of duty during a work shift without permission.

8. Employees must have an active telephone at their normal place of residence or provide a phone number where messages may be left and employees must keep the County informed of any changes in their phone number and/or address.

III. Use of Property

1. Abuse or misuse of County property or private property, materials or equipment

2. Stealing or unauthorized possession or use of County or private property, equipment or materials.

3. Employees may not distribute to or solicit from other employees or post unauthorized notices, signs, posters or removing of notices, signs, posters or similar materials.

4. Destruction of county property or personal property.

5. Employees are not authorized to use the County sheds for anything other than official County business.

6. Employees who operate County equipment and vehicles are to use the restroom and toilet facilities at the County sheds.

7. Employees working in the field or who drive equipment are required to carry their meals and beverages with them at the start of the workday. Employees may not use County equipment to travel to or from restaurants, grocery stores or other commercial places. Privately owned coffee pots and supplies are allowed in the office and the shop.

8. Employees will be held responsible for all tools, materials and equipment used or assigned to them in the performance of their job.

9. Employees must not use County vehicles or equipment to perform any work on private property or public vehicles unless the use shall be for lifesaving situations or the use of any equipment has been authorized by the employee’s supervisor, the County Engineer or a member of the Board of Supervisors.

IV. Personal Actions and Appearances

1. Threatening, attempting or inflicting bodily harm, intimidating or using abusive or profane language toward fellow employees, or supervisory personnel or the general public.

2. Horseplay, including but not limited to practical jokes, pushing, running or throwing objects.

3. Making a false or malicious statement concerning other employees, supervisors, or the Department.

4. Reporting to work in a condition to be unsafe to the employee, others or physical property; or to be unable to perform job responsibilities due to the influences of alcoholic beverages and/or unauthorized drugs.

5. Drinking alcoholic beverages or using unlawful drugs while on duty.

6. Selling commercial or private products or services during work hours.

7. Unauthorized possession, lending, borrowing or duplication of keys, County credit cards; careless or improper use of keys or credit cards; or failure to report immediately any loss of keys or credit cards.

8. Failure to submit to inspection of any personal packages taken from the employee’s work area upon request by employee’s supervisor.

9. Failure to pass drug or alcohol testing.

10. Employees may not be soliciting or accepting unauthorized compensation, rewards, gratuities or gifts of any kind, except for vendor items with a value less of than $2.99, such as advertising specialties, i.e., (caps), for any matter related to employee’s job.

11. Falsifying or making false entries on any County documents, dishonesty or punching another employee’s time card.

12. All employees required to operate county vehicles shall obtain and keep valid an Iowa Commercial Drivers (CDL) license and any certifications necessary to perform their job.

Additional Work Rules and Policies or changes to these may be made in the future as required.

Substance Abuse Policy

INVESTMENT POLICY FOR CLAYTON COUNTY, IOWA

1. Reverse repurchase agreements.

2. Futures and options contracts.

3. Any investment security not listed in Section 5.

Assets of Clayton County shall not be invested pursuant to the following investment practices:

1. Trading of securities for speculation or the realization of short-term trading gains.

2. Pursuant to a contract providing for the compensation of an agent or fiduciary based on the performance of the invested assets.

3. If a fiduciary or other third party with custody of public investment transaction records of Clayton County fails to produce requested records when requested by this public body within a reasonable time, the Treasurer shall make no new investment with or through the fiduciary or third party and shall not renew maturing investments with or through the fiduciary or third party.

1. Operating Funds may only be invested in instruments authorized in Section 5 of this Investment Policy that mature within three hundred ninety-seven (397) days.
2. The Treasurer may invest funds of Clayton County that are not identified as Operating Funds in investments with maturities longer than three hundred ninety-seven (397) days. However, all investments of Clayton County shall have maturities that are consistent with the needs and use of Clayton County.

1. Portfolio maturities shall be staggered in a way that avoids undue concentration of assets in a specific maturity sector. Maturities shall be selected which provide stability of income and reasonable liquidity.

2. Liquidity practices to ensure that the next disbursement date and payroll date are covered through maturing investments or cash on hand.

3. Fluctuation in interest rates may be hedged through investments with diversified maturity rates.

© 2007 Clayton County, Iowa